Every club satisfying the norms laid by the Rotary International President during the Rotary Year 2008-09
will be eligible for a citation signed by the RI President. The number of accomplishments to be achieved under each category by clubs. List is attached. Please refer to the chart in the norms list and decide the accomplishments to be achieved by each club according to the club membership size.
The accomplishments should have been completed by 15th March 2009 and the details, duly certified by the Club
President and the Secretary should reach the District Secretariat by 1st April 2007 positively.
This deadline has to be strictly adhered to as the recommendation for RI Presidential citation have to
reach RI Office before 15th April 2009 positively. Hence late entries will not be entertained or considered.
ELIGIBILITY FOR DISTRICT AWARDS
- The clubs will be grouped into two categories as follows.
CATEGORY-A: Up to 45 Members
CATEGORY-B: 46 and Above
- Each Category will carry a first and second prize for each Award, the second prize will be a Certificate of Merit.
- The Awards Committee may at its discretion, present additional Awards or Certificate of Merits in any category, depending
on the performance of the clubs.
- The decisions of the Award Committee will be final and no correspondence will be entertained in the matter.
- Monthly reports of the clubs will be the main basis for deciding the awards. Make it a point to mention about your projects in your Monthly Report as soon as completed, with details, press clippings, Photographs etc.
- Project that are brought in at the last moment without including in the monthly report at appropriate time of the execution will not be considered for the awards. The committee’s decision in this matter will be final.
- The awards committee will at the end of the award period notified (1st July 2008 to 30th April 2009) will give the clubs, the facility to present their award bids in a consolidated form which will be mailed to the clubs. However there will be no scrap books.
- The clubs should have cleared all their statutory dues to RI ad to the District 3202 for being eligible to be considered for the Awards.
- The Committee will suitably take into account the recommendations of the concerned District Directors, the Committee Chairman, Asst. Governors and Zone Co-ordinators while deciding the Awards. Keep all of them informed of your activities regularly and invite them for the club functions.
- (1) Clubs bringing out Bulletins and desirous of being considered for the District Award, should ensure that copies of their Club Bulletins are sent regularly to the District Governor, District Governor Nominee, District Secretariat, District Director Awards, District Chairman ( Bulletins), District Club Service Director, Asst Governors and Zone Co-ordinators. Their recommendation will carry due weight at the time of deciding the award. A set of all published bulletins during the award period should be sent along with consolidated format, if any club is bidding for the Awards in this category.
(2) In the case of Club Bulletins, the periodicity of Bulletins, format, contents, method of presentation, regularity of publication and relevance to Rotary subjects etc will be taken into account.
(3) There will be two categories for Bulletins – monthly and weekly, and each category will have a first place and a second place.
- The awards Committee will have the first right to recommend to the Governor to introduce any new Award, other than those listed, or to drop an Award, if there-fore no qualifying entries.
- The Awards Committee will have the option to call for additional details from clubs regarding any Award entry, if required.
- If any club has done exceptionally well in any area and if such project does not fit into any of the categories of Awards herein listed, the District Governor, may at his discretion, recognize such projects through Special Recognition.
- There will be no Zonal level Awards.
- The decision of the District Governor is unquestionable and final in granting the awards.
DISTRICT AWARDS
BALANCED ACTIVITY: (One Award and One Certificate of Merit )
To one club in each category, for their balanced performance in all the four Avenues of Services, One Award and one certificate of merit in each Category
CLUB SERVICE: (One Award and One Certificate of Merit )
- Net Growth in Membership (15%)
- Induction of New Lady Members ( minimum 2 Nos)
- Average Attendance at Club Meetings (80%)
- Membership Retention (All existing members)
- Attendance at District Assembly
- Attendance at District Conference
- Family of Rotary activities/involvement of Rotary Anns
- Club Bulletin weekly of monthly
- District Seminar on Club Service
- Participation in District Fellowship Meet
VOCATIONAL AWARDS: (One Award and One Certificate of Merit )
- Promotion of Four Way Test
- Declaration of Rotarians in Business of Profession
- Vocational Awards
- For the sake of owner awards or a similar club award for a deserving dignitary
- Vocational counseling for the youth
- Vocational Training and placement for the youth
- Entrepreneur Development Program
- District Seminar on Vocational Service
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COMMUNITY SERVICE: (One Award and One Certificate of Merit )
- Best Community Service ( to the club )
- Best environmental awareness Project
- Best Project under Rehabilitation of Handicapped
- Best RCC
- Best Drug Abuse Prevention Programme
- Best Polio Plus Activity
- Best rural Development Programme
INTERNATIONAL SERVICE : (One award and one certificate of Merit in each category)
- Sponsoring an international youth exchange student
- Hosting a IYE student for 3 months
- Participation of one Rotarian in the RFE team
- Housing a RFE team couple
- Listing A Project in WCS
- Participation of one Rotarian in the 2009 convention
SERVICE TO THE NEW GENARATION: (One Award and one certificate of merit in each category)
- Starting one new interact club
- Starting one new Rotaract club
- Organizing a RYLA Program
- Organizing a Regional RYLA program
- Organizing a District RYLA program
- Promotion of Youth talent
- District Seminar on new Generation
ROTARY FOUNDATION: (One Award and one certificate of Merit in each category)
- Sponsoring a candidate in the GSE Team
- Registering a matching grant Projects
- Registering a 3H Projects
- Organizing the District Seminar on rotary foundation
- Organizing the Regional seminar on Rotary foundation
- Organizing a Dist. Workshop on Polio Plus
- Mobilizing maximum per capita towards.
- Annual Giving (minimum $100 per Rtn.)
- Completion of matching Grant projects.
- Maximum contribution to Rotary foundation
OTHER AWARDS: (One award and one certificate of Merit in each category)
- Outstanding project of the year
- Best implementation of district projects
- Best president /Best secretary/ best GGR/Best AG/Best District Officer
BEST DISTRICT PROJECT: (One Award and one certificate of merit in each category)
- There will be one Award and one Certificate of Merit in each category for the Best Programme in each of the Dist.Project executed during the Award period.
SPECIAL AWARDS:
- Observation of Polio immunization Days. The best club in each region may be selected for an Award. Based on the report of the same Dist.co-ordinator in charge of Polio Plus and recommended by the Dist.Director, Polio Plus.
- Governor’s special Recognition the District Governor will recognize such of those Rotarians who, in his opinion, contributed to the general and over all progress of Rotary in the Dist during the Award period.
PLEASE NOTE:
- The clubs are expected to be specific and factual in their reporting every month. Attach supporting documents wherever required.
- The weight of the Monthly report or the number of photographs not influences the Committee, in any way in deciding the award.
- The District Secretariat, the Governor or the Awards Committee, Director will not be in a position to enter into any correspondence regarding the Awards.
- Clubs qualified for the Awards will be individually intimated.
- Clubs which do not send monthly reports regularly will not be eligible for the awards.
GUIDELINES:
The guidelines for deciding the best service projects will be generally:
- The relevance of the project to Rotary.
- The relevance/concern of the Project to Community.
- The location of the club and its size.
- The benefits derived by the targeted group in the community from the programme
and the extent of benefit.
- Involvement of non-Rotarians and other non-Rotarian Organizations in the programme, if any.
- Motivation to club member and the extent of their involvement.
- Methodology adopted in the implementation of the project survey, analysis, planning,
actions, evolution.
- Community image and public relations achieved through the project.
- Financial commitment of the project and how funds were raised.
- Was it a one-time project or a continuing one? If continuing, how is it proposed to be
run in future?
- Was any financial assistance available through non-source other than your club? Local
or outside and Rotary or non-Rotary? If so, furnish details.
- Is public money involved? If so, to what extent and how was’ it raised? Is the aspect of
public accountability satisfied?
- Details of press clippings, photographs, etc. relating to the project (No scrap book) to
be sent along with the Monthly Reports only.
- The relevance of the project, if any, to the current year’s R.I, theme should be specifically
highlighted.
- Any other relevant information concerning the project to be considered.
- Do not waste money on sending original photographs of projects.
- Their Photostat copies will be sufficient. If at all you send photos, restrict it to just one or
two, maximum.
- Photographs should be action-oriented.
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